D5 Toastmasters

The District 5 website allows for all members to contribute content! Many clubs have a wealth of information which might be useful to others clubs, including files and forms which they have created over the years.

In order to avoid other clubs having to "reinvent the wheel," so to speak, we ask that you consider sharing your files and forms with others throughout the District via our File Repository.

What Types of Files?

Examples of files which you may choose to upload include:

• Training Materials
• Officer Resources
• Contest Materials
• Event Flyers
• Press Releases

Uploaded files will be stored in the File Repository, which may be accessed by clicking on the “File Repository" link under "Files & Photos" in the main website menu.

Instructions for how to upload files are included below. Please click here to access the instructions in PDF format.

Upload a File

1. To upload files to the site, click on “Upload a File” under “Add Site Content” or under the “Files & Photos” menu (you must be logged in to see the latter option). You must be logged in to the site in order to upload a file or form.


2. You will be directed to a page with the header, “Upload File for Repository.” The first thing to do is browse to your file on your personal computer. The file format is fairly flexible, including Microsoft Office applications, PDF, and text files. Please be aware, however, that users will need to have that application in order to view the file. Unless you want the file or form to be editable by users, it is recommended that PDF format be used for all uploads whenever possible, as most people are easily able to access PDF files .


3. The thumbnail upload field is optional and is rarely used. This field would only be used if you want a user to have a smaller view of the file before downloading it.


4. Suggest a location for your file in the Repository by selecting an option from the “Suggest Location” pull-down menu. Please note that the Webmaster may opt to post the file in an alternate location.


5. Enter a title for your file. Try to make this title short but intuitive. Some Repository containers (categories) include a large number of files and users may be skimming a long list in order to find an appropriate download, so the title field is important and should be well thought out.


6. Enter a brief description of your file and how it might be used. This will help users to decide if the file is appropriate for their individual or club needs. The first 150 characters that you enter into the Description field will appear as the Short Description in the list of files within a given Repository container.


7. Don’t worry about the other fields between “Description” and “File Author.” Those fields are not required.


8. Enter your name or the name of the file’s author in the “File Author” field.


9. If desired, click on one of the icons at the bottom of the page to represent your file type. If you don’t know the appropriate icon, skip this step. The Webmaster will complete this step before approving the file.


10. Review the form and correct any errors, then click on “Submit File” at the bottom left of the page. Your file will then be submitted to the Webmaster for approval before it will appear within the File Repository. Please allow 2 business days for this process. If your file is time-sensitive, please email the Webmaster at This e-mail address is being protected from spambots. You need JavaScript enabled to view it and ask for the process to be expedited.

Questions?

Please contact the webmaster if you have any questions regarding the instructions above or if you run into any problems when uploading your files and forms to the District 5 website.